Wasting time and energy may be one of my biggest pet peeves as a leader. Some days I leave work and feel I never got off a treadmill. It’s physically and mentally draining.
Does it ever happen to you?
It can be frustrating to feel your most valuable commodity – time – has been wasted – or you invested good every on the wrong things.
I firmly believe when we get rid of some common drains on our time and energy we dramatically improve our performance as leaders. With this in mind, I’ve observed in my own personal development some ways to eliminate time and energy wasters.
Here are 7 common wastes of time and energy in leadership:
Focussing too much attention on the naysayers.
I have found worrying over what critics are saying, especially the ones I have learned I will likely never make happy, delays progress and takes time and energy from me. Plus, it only detracts my focus from the positive people who believe in the vision and are supportive. Every decision a leader makes will make some happy and some unhappy. I need to be humble, make sure I’m not making decisions alone, and filter through the constructive criticism I need to hear – but then give my best attention to moving forward.
Refusing to delegate.
When I make every decision, or become too controlling as a leader, I rob myself and our team of valuable extra time and energy a talented team could have provided. I feel overwhelmed more quickly, the team feels under-appreciated and we fail to accomplish as much as we should.
Second guessing decisions.
Sometimes I can wear myself out wrestling over a decision – even though I know I’ve covered all the bases I can – prayed, sought wise counsel, followed my gut. It’s often best just to make the decision. If I’m wrong, I find it is better to work to make better decisions moving forward rather than being timid about my next decision or living in a pity party of the bad ones already made.
Trying to have all the ideas.
Many leaders feel they have to be the originator of all the creativity of a team. Some do it it of pride and some mistakenly believe it’s what a leader must do. They waste time brainstorming alone and the energy created by expanding the creative process. Consequently, the best ideas often never surface. Original thoughts, better than ours, are usually in the room or the organization if we will welcome them to the table. This preserves my time and energy for more efficient uses and allows me to concentrate on things only I can do.
Living with bad structure.
Let’s face reality. Over time, rules take on a life of their own. What was once created to improve efficiency actually begins to slow progress and waste valuable time. Plus, bad structure is an energy-drainer. Change the rules – or, if possible, drop them. We need healthy guidelines, but the fewer restrictions we place on people the better they can perform – and you often free up valuable space for people to actually enjoy their work. Morale boosters are always good for productivity.
Many leaders feel overwhelmed because they don’t have good organizational skills. Learning how to better handle routine tasks such as processing emails, calendaring, and scheduling work flow each week will drastically improve time efficiency and energy to do more work. Begin each day with a checklist of “must do” activities. Take time to plan out your week. Work from a pre-determined schedule as much as possible. Learn the value of NO and use it. Being organized helps handle interruptions, which naturally come for all of us.
Completing tasks not helpful in my overall productivity.
This could be any number of things. Even reading a book, for example. Perhaps a silly example, but I have discovered sometimes I can read too much. It may sounds strange, but really it’s because I read things I didn’t need to read. I start a book and within the first chapter I know it’s not helpful, or even enjoyable, my sense of completion wants to finish. It would be better to put it aside and pick up another book. Take the novel length email I just received – I try to determine first if I’m the one who should respond. Many times I’m not – before I read and try to process – I pass it on to someone more suitable. It could be attending a meeting or supervising a project. Whatever it is – if I am not the best person for the job or it is just a time or energy waster – the sooner I say no or hand off the task, the more time and energy I preserve for other tasks I should be doing.
What time or energy wasters have you seen in leadership?